PARTICIPATE

The 2024 Oregon Celtic Festival is September 13, 14, and 15 in Canby, Oregon. More info about OCF can be found at orcelticfest.com

Complete the application form on event hub. We will review your application and let you know if you have been approved or not. The first application review will occur mid February and each month thereafter. Once approved you will need to sign your contract, upload your insurance certificate, and pay your invoice by the deadlines contained in your approval notice.

We use eventhub.net for our registration and communication platform. This will make signing up for our events easier and keeps all your information stored in one place! Don’t worry – creating an account on EventHub is completely free.

To register for our events this year, follow these steps:

Click the link below to go to our showcase page on event hub.

Add the booth type you want to your cart from the Pricing Box and click the “Proceed to Checkout” button. NOTE– by paying for the weekend you are required to vend/remain open on Friday from 6pm to 8:30pm, Saturday from 10am to 7pm, and Sunday from 10am to 7pm(If you wish to remain open past 7pm on Friday and Saturday please contact merchants@wanderingintime.com.

You will be prompted to create an account or log-in if you have previously created an eventHub account. Then, you can continue through checkout!

Your payment information will be saved to Stripe for the first ten days after your application is submitted and automatically charged if you are approved and no changes are made to your order. If you are approved after this time frame you will need to log into EventHub and make an online payment manually. We will not under any circumstances accept checks as all payments should be made/submitted online.

Once your acceptance and payment have been processed you need to submit your certificates of insurance and merchant contract through EventHub.

After you are approved you will receive an acceptance notice which will include instructions for signing your contract, uploading your insurance docs and paying your invoice. ONCE AGAIN, DO NOT SEND A CHECK!

Click this link for a tutorial to help you through submitting your order.

Be sure to bookmark eventhub.net and save your log-in (username and password) to your browser to easily be able to revisit your orders and complete next steps! Once your order is approved, you can sign your contract, upload insurance paperwork, access your invoice, and send us messages, and view your logistics info/booth assignment all from your Order Summary. All communication will be done on the EventHub platform. This tutorial will show you the possibilities.

If you get stuck or have questions, don’t panic! The Customer Success Team at EventHub is available to you to answer your account or feature related questions and help you get started on their platform. If you need help, don’t hesitate to reach out to them at help@eventhub.net. Please direct all of your event related questions to the event organizer.

Click here to apply.

Quality product photographs are very important as they comprise the largest single factor in our decision-making process. Make sure you are showcasing your merchandise in the best possible light.

Prospective merchants should fill out the on-line application, and submit photographs and descriptions of their merchandise/products. Additional photographs of your products or services, and booth set up may be emailed to merchants@wanderingintime.com with your business name and the words application photos in the subject line.

You may include links to an online store, drop box, etc. but make sure the selection you include with your application puts your best foot forward. We will only follow these links or review email submissions if we determine that your initial application merits further consideration.

If your application is accepted, you will receive an acceptance email with information about what is required and other important information. Acceptance notices begin to be sent out in late February and continue until all spaces are filled.

Your booth fee covers the booth space, ID badges for you and any booth staff, weekend camping in participant camping or in your booth, and security on the weekends, day and night.

No. Merchants are required to bring their own tables, chairs, carts, booths, tents, pavilions, or other items used to sell their merchandise, products, or services.

There are no reserved booth spaces at the festival. Booth placement is determined based on many factors. You may indicate preferences and make placement requests as part of the application process, but we cannot guarantee that we will be able to honor your requests. Final placement is at the sole discretion of the event staff.

Only food booths have available power at the festival, and that is included in the food booth fee.

Yes. Required vending hours are:
Friday: 4pm to 9pm
Saturday: 10am to 7pm
Sunday: 10am to 7pm

If you sell out of all your merchandise, you are required to have at least one person in your booth to speak with customers for the remainder of the festival.

Booth fees are based on the amount of dedicated space you require. Up to 5 feet between booths for shared crossover tie down space is included in your booth fee. If you need dedicated backspace or space in front of or to the side of your booth’s footprint be sure to include that in your calculation. We do offer discounts for Service and Activity booths, which are negotiated as part of the approval process.

NOTE: Space for booths above 25×25 is very limited.

The following are the 2024 booth fees:
 

Booth Size Frontage x max depth	General Merchant	Food Merchant
Roving Cart*	$135	$175
5×5 Kiosk	$160	$220
10×10	$320	$420
10×20	$370	$525
15×15	$370	$590
20×20	$420	$660
25×25	$470	$695
30×30	$520	$820
35×35	$590	$975
40×40	$675	$1115
Additional depth x5 feet	$25 (Max Depth 40’)	$35 (Max Depth 40’)
Additional Cart	$100	$100

*Roving Carts must be moved every 30 minutes.

Insurance covers you, your booth, your business, and your products, merchandise, or services in case of accidents, or other incidents. For example, a windstorm may blow your pavilion over and destroy some of your merchandise, for which you may make an insurance claim. Or someone may knock over a display or trip over a guy line, stake, or even the ground and fall in your booth, which could result in a lawsuit against you, or your business. Insurance would help in the event of a lawsuit and protect some of your assets and/or future earnings.

You do not need to have an insurance policy in force to fill out the merchant application. If you are accepted as a merchant, you will need to submit the additional insured certificate to the merchant coordinator at least 3 weeks prior to your arrival for setup for the festival.

When submitting your insurance to EventHub please submit a certificate of insurance with the following coverage:

All merchants must have general liability insurance with the following coverage: $1,000,000 per occurrence, and a General Aggregate of $2,000,000. Certificates of additional insured must be provided as outlined in the acceptance notice.

The following must be listed as additional insured:

“Washington Renaissance Arts and Education Society, Wandering In Time Productions, the Oregon Celtic Festival, and the Clackamas County Fairgrounds”
Site Address: 694 NE 4th Avenue, Canby, OR 97013.
Wandering in Time Business Address: Wandering In Time Productions, PO BOX 236, Burley, WA 98322

Booth fees are refundable if received prior to 5:00 PM Pacific on July 1. Cancellations received after July 1 for any reason will result in forfeiture of any paid booth fees. In the event of a cancellation of the festival prior to the event, refunds will be issued.

Hand-crafted merchandise, products, or services are preferred over mass-produced or imported goods. Unique, one-of-a-kind items are also preferred.

Alcohol of any type is only sold in the ale houses (bars) at the festival and may not be sold by any merchant. Beverages may not be sold in clear plastic cups outside of the bars. Marijuana and regulated derivatives may not be sold at all. Styrofoam products and containers are not allowed.

Accepted merchants may camp in your booth or in Participant Camping. Limited camping space is available behind your booth in some areas.

Only those with participant ID badges are allowed in the participant camping area. There is no available power for camping. Water is available to fill water jugs or tanks at some faucets, but there are no water hook-ups on the site in the camping area. Porta-potties are placed throughout participant camping.

There MAY be a limited number of water and power hookups for RVs for a $200.00 surcharge.

Only those with participant ID badges are allowed in the Merchant/Cast and Crew camping area.

For the most part it is dry camping only. There are faucets to fill water jugs or tanks. Porta-potties are placed throughout participant camping and are cleaned on the weekends and Monday mornings.

Quiet hours start a half hour after the evening show concludes and continue until 6 a.m. Noise is limited to conversation level. Generators may not be run during quiet hours. Security will patrol throughout the night and advise those who are making noise above the allowed levels. Failure to comply with the quiet hours may result in removal from the camping area and/or show.

Merchant booth set up is by appointment. A link to schedule your appointment will be sent at least 1 month before the show.

Your family members may help you in the booth or stay in your camp during the festival. All minors must always be accompanied by an adult. Note: there are no babysitting services at the festival.

We have a variety of teams you can volunteer with, offering a range of tasks and times. We ask that you contribute one volunteering shift per day you are there. Want to come for the whole 3 day event? Volunteer 3 shifts!

After you apply, our volunteer coordination team will contact you and tell you about the options available, and what the festival’s greatest needs are for keeping the show running. You pick from the options available to suit your needs and schedule!

Fill in the WITP Volunteer Application as best you can, especially your name and contact information. Our volunteer coordination team will contact you to get you set up for volunteering shifts. Be sure to check your emails as the event gets closer so you don’t miss out on updates and news!